Amius consists of:
Amius Limited of 55 Drury Lane, London, WC2B 5SQ UK; and our “Overseas Affiliates”:
Amius LATAM LLC of 7301 SW 57th Court, Suite 535, South Miami, Florida 33143 USA;
Amius Pte. Limited of 10 Collyer Quay, Level 40 Ocean Financial Centre, Singapore 049315.
For the purpose of the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the data controller is Amius Limited. Amius Limited is registered with the Information Commissioner’s Office (“ICO”) with registration number Z2597836.
The information we collect
To enable us to open an account for you and maintain an on-going business relationship, we may process the following personal information about you:
- contact information, such as your name, telephone number, e-mail address;
- identity information such as your date of birth, ID number, address, photograph;
- financial information such as bank statements and trading statements;
- data necessary for payments such as bank details; and,
- records of our conversations with you by telephone, e-mail or otherwise.
We collect your personal information in a number of ways, including:
- through corresponding with you by telephone, e-mail or otherwise;
- in transaction documents relating to your accounts, account opening forms or contractual terms you complete;
- from third parties including publicly accessible sources, your organisation (or its affiliates), agents, brokers, government agencies or at networking events; and
- through our website.
With regard to each of your visits to our site we may automatically collect the following information:
- technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
- information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
We collect the above information to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes and as part of our efforts to keep our site safe and secure.
How your information is used
We will only process your personal information for the following purposes:
- compliance screening and monitoring to comply with anti-money laundering and market abuse regulations and any other applicable laws in force from time to time;
- to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;
- where processing is necessary for the purposes of a legitimate interest of Amius or a third party, provided those interests are not overridden by your own interests or rights and freedoms. This includes processing for marketing or insurance purposes or to conduct assessments of creditworthiness; and
- to notify you about changes to our service.
In general, there are no detrimental effects to you if you do not provide us with your personal data. However where the data is necessary to fulfil our legal and contractual obligations and you have not provided it to us, Amius may not be able to process your request or continue dealing with you and will notify you accordingly.
We may use the data we collect about you for the following marketing purposes:
- to inform you about services we offer that we believe you have an interest in and would benefit your business;
- to provide you with information about other services we offer that are similar to those that you have already purchased or enquired about; and
- to analyse and improve our services and communications to you.
You have the right to opt out at any time if you do not want to receive further marketing-related communications from us.
The majority of data processing undertaken by Amius is conducted in the UK. However, depending on your location, your data may first be processed by one of our Overseas Affiliates. We shall ensure that Amius Group processes your personal data only for the purposes detailed in this policy and in accordance with the GDPR.
We may also disclose personal information outside the Amius Group to entities such as IT service providers, insurance companies, translation services, professional advisory services, lenders, credit reference agencies, trade monitoring services or to regulators or law enforcement authorities. Where we share your data outside the Amius Group either within the UK or abroad, we will remain fully responsible for your personal data and will use appropriate safeguards as required by the GDPR to ensure the integrity and security of your personal data. We shall only permit third-party service providers to use your personal data for the purposes specified in this policy and in accordance with our instructions.
We will not ordinarily transfer your personal information outside of the European Economic Area (“EEA”). However, where your data is transferred to a third party based outside of the EEA, we will ensure a similar degree of protection is afforded to it as in the EEA, either by ensuring the country has been deemed to have an adequate level of protection for personal data or by using specific contracts. Please contact us if you want further information on the specific safeguards used by us if we are to transfer your personal data outside of the EEA.
How we protect your information
All information you provide to us is stored on our secure servers. Once we have received your information, we will take appropriate security measures against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to your personal data. We have in place procedures to deal with any suspected data security breach and will notify you and the ICO (or any relevant regulator) where we are legally required to do so.
Your personal data will be deleted when it is no longer reasonably required for the purposes specified above or when we are not legally required or otherwise permitted to continue storing such data. When assessing what retention period is appropriate we will consider, amongst other things, the requirements of our business, the purposes for which we collected the data, the legal basis for processing on which we rely and our regulatory requirements. We will, in particular, retain your personal data where required for Amius to assert or defend against legal claims until the end of the relevant retention period or until the claims in question have been settled.
Personal data about others which you provide to us
Keeping information accurate and up to date
We take all reasonable steps to ensure that all information we hold is as accurate as is possible. However please contact us and ask for its correction if you feel the information we have about you is inaccurate or incomplete.
You have the following rights regarding your personal data:
- The right to request a copy of your personal data which we hold;
- The right to request rectification or erasure of your data (‘right to be forgotten’);
- The right to restrict or object to the processing of your data; and,
- The right to request a transfer of personal data already provided (‘data portability’)
We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your data, and for any additional copies of the personal data you request from us. Any other applicable conditions to these rights will be advised upon at the time of your request.
You also have the right to lodge a complaint if you have a concern about our handling of your personal data.
If you wish to do any of the above, please send an email to firstname.lastname@example.org. We may request that you prove your identity by providing us with a copy of a valid means of identification in order for us to comply with our security obligations and to prevent unauthorised disclosure of data.
We will consider any requests or complaints which we receive and provide you with a response in a timely manner. If you are not satisfied with our response, you may take your complaint to the ICO (www.ico.org.uk) or relevant privacy regulator. We will provide you with details of your relevant regulator upon request.